Datasheet 0007 - TROPOS Purchasing:

TROPOS Purchasing provides facilities to let you manage your complete supply cycle effectively.

The system increases your purchasing power, reducing paperwork and ensures goods and services are on-time, to specification and within budget.

Closer, more effective partnerships can be forged with your suppliers by extending your supply chain with configured EDI and E-Commerce solutions.

TROPOS Purchasing

The TROPOS Purchasing Module controls the complete supply management cycle for all goods and services. From enquiries, quotations and requisitions through purchase orders, goods receipts and inspection to stores, line-side production inventory and invoicing TROPOS optimises your purchasing resources.

TROPOS Purchasing is designed to support the full range of purchasing activity from the one-off purchase of specific goods and services to contract, through to the bulk purchase of volume raw materials called-off ‘Just In Time’ against an hourly production schedule. As such make to order, make to forecast and mixed production models are supported.

As an integral component of the TROPOS supply chain solution Purchasing works with the TROPOS Planning and Scheduling, Warehousing and Inventory, Quality Management and Finance modules to ensure your purchasing resources work at one with the rest of your business.

Support for the extended supply chain is provided through the ability to configure EDI and E-Commerce solutions, and your suppliers can also securely interrogate your system directly for schedule and progress information. This timely communication enables you improve performance through close partnerships with your suppliers.
Easy integration with your suppliers electronic catalogues and order progress information, via CD’s, direct access to their systems or via the internet, improve your buyers effectiveness in obtaining the right goods at the right price for delivery at the right time.

Performance analyses of on-time deliveries, cost variances and quality rejects, enable you to focus your management time were it is most required. This also provides full back-up when negotiating new price, delivery and service level agreements with your suppliers.

TROPOS Purchasing:

Requisitions raised manually or automatically from planning
Purchase expenditure controls with individual limits and authorisation controls
Manages purchase enquiries
- Requests to multiple suppliers
- Tracking of quotations received and outstanding
Automatic conversion of requisitions, enquiries and quotations to purchase orders
Multiple order types:
- Goods
- Service
- Contract
- Sub-contract
- Overhead
- Asset etc.
- Multiple order formats: purchase order, Blanket orders, vendor schedules
Multiple order types
- Single item
- Scheduled deliveries
- ‘JIT’ Call-offs
Multi supplier purchase agreements for automatic ordering
Multi-currency orders
Order amendment history

Configurable purchase documentation
Customs and Excise reporting
Delivery expediting
- History of expediting
- Reasons for non-delivery
- letters of reminder
Goods receiving options
- Weighbridge
- Direct to production
- Single stage inspection
- Multi stage inspection
Integrated quality specifications
Trace to supplier batch number
Under/over early/late delivery tolerances
Supplier returns
Shortages cleared automatically
Invoice Handling
- Multi-line invoices
- Automatic balancing
- Automatic matching to goods receipt notes,
  discrepancy notes and credit notes
- Automatic clearance to ledgers within
  user-defined tolerances and with optional
  authorisation
Supplier consignment inventory
Delivery, quality and price performance
Purchase commitment reporting
Configurable EDI and E-Commerce transaction

SSI believes that the information in this document is accurate at the time of its publication date; such information is subject to change without notice. SSI is not responsible for any inadvertent errors.

SSI, Chelford House, Hampshire International Business Park, Crockford Lane, Basingstoke, Hampshire, United Kingdom, RG24 8WH. Telephone: +44 (0) 1256 685200, Facsimile: +44 (0) 1256 685201